Privacy notice
Last updated 15 November 2026. DRAFT: this notice must be reviewed by a qualified privacy lawyer before launch, and any remaining bracketed fields completed.
Who we are
BTF Group - Building the Future, a South African private company (registration number 2026/590800/07) (“we”), runs QuoteCheck and decides why and how your information is used. Contact: btf.admin000@gmail.com. Information Officer: Glory Makhado (Director). We aim to comply with South Africa's Protection of Personal Information Act (POPIA) and, for people in the EU/UK, the GDPR.
What happens to your quote
- Your files are not kept. Photos and PDFs are processed in memory to produce your report and are not written to storage.
- Your report is kept so you can reopen it by its private link. It is generated from your quote and can quote its wording. It is deleted automatically after 12 months, or sooner if you delete it. Anonymised price data you opted in to share is not deleted when a report expires (it cannot identify you); it is removed only if you delete your report yourself.
- You can delete it any time using “Delete this report and its price data” at the bottom of your report. That also removes any anonymised prices shared from it.
The optional price database
On the checker you can tick: “Help build fair local prices (optional). Tick to let us keep the anonymised prices from this quote: job type, city, country, month and generic line items with amounts. We never put names, addresses, phone numbers, emails, company names or the quote file into this dataset. Anonymised, combined price data may be shared or licensed to third parties such as lenders, insurers, researchers and property platforms, and it will not identify you or your builder. You can withdraw at any time by deleting your report.”
It is off by default and the report works the same without it. If you tick it we keep only:
| Kept | Never kept in this dataset |
|---|---|
| Job type; city and country; month of the quote; currency; generic line items (e.g. “Floor tiling”) with category, quantity, unit and amount; whether a line was open-ended | Your name, address or suburb, phone, email, company names, the quote file or its full text, exact dates, account or ID numbers |
Combined price data may be shared or licensed to third parties such as lenders, insurers, researchers and property platforms. We apply automated filters to remove contact details and long numbers, but no filter is perfect; if you spot something that should not be there, contact us and we will remove it. Withdrawing consent means deleting your report; price data already combined into statistics that cannot be traced back to you may remain.
Who processes your data for us
| Service | Why |
|---|---|
| Anthropic (Claude API) | Reads your quote and writes the report. Quote content is sent to Anthropic for this purpose only. [Confirm current Anthropic API data-retention and no-training terms before launch.] |
| Supabase (database) and our web hosting provider | Store reports and run the site. [Confirm the Supabase project region and name the hosting provider and its location.] |
| Cloudflare Turnstile | A human check on the form to stop automated abuse. It may process technical data such as your IP address. |
| Lemon Squeezy (merchant of record) | Takes payment and handles tax. We do not see your card details. |
Some of these providers are outside South Africa. We use providers that offer contractual protections for transfers.
Third-party details inside your quote
Your quote may mention your builder or others. Please remove personal details first if you prefer. We use that information only to make your report and never publish it.
Your rights
You can ask us to access, correct or delete your information, object to its use, or withdraw consent, by emailing btf.admin000@gmail.com. You can also complain to the Information Regulator (South Africa) or your local data-protection authority.
Security and cookies
Traffic is encrypted in transit and reports are only reachable by their private link. We do not use advertising cookies. If we add analytics we will update this notice.
Changes
We will update this page when practices change and show the date at the top.